Setting Up Your Profile

Configure your account and account preferences

In This Tutorial

Registration and First Login

Creating your Wavechrome Film Portal account is straightforward. Your account gives you access to all platform features appropriate for your role and subscription level.

Creating Your Account

To create a new account:

Steps:
  1. Navigate to the registration page (or click the "Sign Up" link on the login page)
  2. Enter your full name, email address, and desired password
  3. If you have a registration code or invitation, enter your organization code
  4. Click "Create Account" to proceed
  5. Check your email for a verification link and click it to confirm your account
  6. You're now ready to log in!

Screenshot: Registration form example

Your First Login

After verifying your email:

  1. Visit the login page
  2. Enter your email address and password
  3. Click "Sign In"
  4. You'll be taken to your dashboard
Tip: Password Management

Choose a strong password with at least 8 characters including uppercase, lowercase, numbers, and symbols. Avoid using personal information that others could guess.

Updating Your Profile Information

Your profile contains important information about you and your role in the organization. You can update most profile details at any time.

Accessing Your Profile

To view and edit your profile:

Steps:
  1. Click on your profile icon/avatar in the top right corner
  2. Select "Profile" from the dropdown menu
  3. You'll see your profile page with editable fields
Profile Fields

Your profile contains the following information:

  • Full Name: Your complete name (required)
  • Email Address: Your email for login and notifications
  • Organization: The organization you belong to (assigned by administrator)
  • Role: Your access level (Administrator, User, Viewer)
  • Profile Picture: Optional avatar image for identification
  • Department/Team: Optional field for internal organization (if enabled)

Screenshot: Profile page showing editable fields

Editing Your Profile

To edit your profile information:

  1. Go to your Profile page
  2. Click the "Edit" button
  3. Update the fields you want to change
  4. Click "Save Changes"
Pro Tip

Upload a clear profile picture so your colleagues can easily identify you. Profile pictures are shown next to your measurements and activities in the platform.

Settings and Preferences

The Settings section lets you customize how the platform works for you, including security options and notification preferences.

Accessing Settings

To access your settings:

  1. Click your profile icon in the top right corner
  2. Select "Settings"
Available Settings
Email and Communication
  • Update email address (requires re-verification)
  • Email notification preferences (daily digest, alerts, etc.)
  • Communication frequency settings
Security
  • Change password
  • View active sessions and login history
  • Set session timeout preferences
  • Enable two-factor authentication (if available)
Display and Language
  • Theme preference (light/dark mode)
  • Date and time format
  • Language preference
Changing Your Password

It's a good practice to change your password regularly. To change your password:

Steps:
  1. Go to Settings
  2. Find the "Security" section
  3. Click "Change Password"
  4. Enter your current password for verification
  5. Enter your new password (must be different from current)
  6. Confirm the new password by typing it again
  7. Click "Update Password"

Screenshot: Settings page showing available options

Important: Password Security

Never share your password with anyone, including administrators. Wavechrome personnel will never ask for your password. If you receive such a request, it's a phishing attempt—report it immediately.

Understanding Your Role and Permissions

Each user in the platform has a role that determines what they can see and do. Your role is assigned by your organization's administrator.

Available Roles
Administrator

Permissions: Full access to all platform features

  • Create, edit, and delete films, batches, and boxes
  • Record and manage measurements
  • Create and manage users
  • Manage organization settings and subscription
  • View audit logs and reports
  • Access admin panel
User

Permissions: Create and manage content

  • Create and edit films, batches, and boxes
  • Record measurements
  • Export data
  • View organization data
  • Cannot create or manage other users
  • Cannot access admin panel
Viewer

Permissions: View-only access

  • View films, batches, and boxes
  • View measurements and reports
  • Cannot create or modify content
  • Cannot delete items
  • Ideal for management review or audit purposes
Finding Your Current Role

To see your current role and permissions:

  1. Click your profile icon in the top right
  2. Select "Profile"
  3. Your role will be displayed on the profile page

Screenshot: Role and permissions matrix

Need More Permissions?

If you need additional permissions, contact your organization's administrator. They can upgrade your role to give you more capabilities.

Summary

Your profile is your gateway to the Wavechrome Film Portal. After creating your account and verifying your email, you can log in, update your personal information, configure your preferences, and understand what permissions your role provides. Keep your password secure and update your profile picture to help your team identify you easily.